Organization POST Drawings

From Career Pathways Tutorial

---

Revision as of 09:26, 16 April 2009

Contents 1 POST Drawing List 1.1 Filtering Drawings 1.2 Search Bar 1.3 Drawing Versions 1.4 Drawing Properties 1.5 Version Settings 2 General

POST Drawing List

To access, click POST Drawings from the side navigation menu.

• The drawing list interface allows you to filter POST drawings by:

, and

• Upon log-in, these filters default to the logged-in user's organization and user name, with the drawing list (located beneath the filter boxes) showing only drawings associated with the logged-in user.

Filtering Drawings

• As you navigate the Web Tool the filters will remember changes to the selections that you make:

• Click [Show All] for Organizations to view all drawings for all organizations. Users and Occupations/Programs will automatically [Show All].
• Click [Show All] for Users to view all drawings by all users for your organization.
• Click on any single Organization or User name to view corresponding results.
• Select multiple Organizations, Users or Occupations/Programs by holding down the CTRL key to view corresponding results.
• Click on a specific Occupation/Program to show all users associated with that drawing.

• All drawings are listed in alphabetic order by drawing Occupation/Program title underneath the filter boxes.

• Each drawing reflects who created and last modified the drawing.

• Click the icon above the drawing list to restore default settings for the logged in user.

Search Bar

• The search bar, , located above the drawing list filters allows you to search drawing titles, keywords in drawing content, and user names. Click Search or hit Enter/Return to submit the search query.

Drawing Versions

• When a new drawing is created, the drawing title and "Version 1" is automatically added to the drawing list.
• Versions of each drawing are listed beneath the drawing title in numeric order.
• Each version has two links listed to the right of the version number:

• (Version Settings), and
• (Draw/Edit Version) or (View Version)

Version Settings provides a summary of the drawing Occupation/Program, version number, who created and modified that version, a link to share that specific version with others, and the ability to delete this version. View Version Settings and Deleting Drawing Versions for more information.

Draw/Edit Version means the drawings is available to be edited, copied, and/or published. is displayed when that version has never been "Locked" or "Published". The word Draft is stamped as a watermark in the background of the drawing.

View Version means the drawings can no longer be edited, but can be viewed and copied into a new version. is displayed when that version has been or currently is "Locked" or "Published". If currently published, the drawing canvas will not have any watermark stamps in the background. If previously published, the drawing is stamped Outdated and you can either " copy this version" to edit the drawing, or re-publish the drawing by clicking " publish this version" again.

• The (Published Version) icon will appear directly to the right of the version number if it is the currently published version. View Publishing Drawings for more information.

Drawing Properties

• Here you have access to detailed information and properties settings about the drawing as a whole, such as:

• Edit the Occupation/Program drawing title
• Confirmation of Organization name
• Edit or assign an applicable Oregon Skill Set category from the provided drop-down menu of choices

• Click link to Preview the published drawing (if a version is currently published)
• Obtain Embed Code for embedding the published version in a public website. (Available in Version Settings page as well.)
• Obtain URL hyperlinks for the published and Accessible view of the drawing - once shared these will always link to the currently "Published" version.

• and view details on each drawing version, such as:

• Version # with link to Version Settings
• Who created and modified each version, and
• Actions to

• (Draw/Edit Version) or (View Version)
• (Preview Version), or
• (Copy Version)

• Published versions are highlighted in tan, stamped with the word (Published) in parentheses beside the version number, and marked as (Published Version).
• Ability to Delete drawing and all versions. View Deleting Drawings for more information.

Version Settings

• Here you have access to version specific drawing information and settings, such as:

• View the Occupation/Program drawing title with link to (Drawing Properties)
• Version #, and whether or not it is (Published)
• Confirmation of Organization name
• Save a Note to help identify details about this version, e.g. Pending Approval or Needs OLMIS links. This note will appear on the drawing list next to the version #.
• Who created and modified each version
• Actions to

• (Draw/Edit Version) or (View Version)
• (Preview Version), or
• (Copy Version)

• Whether or not it is Editable as identified by (Lock Version) or (Version Locked). Use this feature in place of publishing until your drawing is ready to go "public".
• Obtain Embed Code for embedding the published version in a public website. (Available regardless of version, and within Drawing Properties page as well.)
• Obtain URL links for specific version and Accessible view of the drawing version - once shared these will always link to this specific version, regardless if it is current or not.
• Ability to Delete this version. View Deleting Drawing Versions for more information.

General

   * Table cells, that appear yellow when hovered over, can be edited. Click to edit cell content in pop-up windows.
   * Right-click an object for a menu of customizing options.
   * Right-click main table cells for a menu of quick editing options.
   * Only one hyperlink can be added to each table cell.
   * To edit the drawing title, click on (Drawing Properties) in the VERSION menu to "edit" the Occupation/Program name. Make any necessary change to the name and click "save" when finished.
   * To assign an Oregon Skill Set category, click on (Drawing Properties) in the VERSION menu. Select the appropriate Oregon Skill Set category from the drop-down box. Upon returning to the drawing canvas the Oregon Skill Set will be displayed under the Roadmap Drawing title bar.
   * Any legend symbols used will be automatically displayed with the published drawing.

Quick Editing Options

   * To easily move content, click, drag-and-drop content from one cell to another.

Right-click main table cells to:

Cut

   * Select Cut from the menu. Content is cut from the cell.
   * Right-click any cell (blank or with existing content) to paste the cut content.

Copy

   * Select Copy to duplicate content. Content will remain in original cell copied.
   * Right-click any cell (blank or with existing content) to paste the copied content.

Paste

   * Select Paste to paste cut or copied cell content.
   * Right-click any cell (blank or with existing content) to paste content.

Clear

   * Select Clear to delete cell content without opening the content pop-up window.

High School Headers

   * Each high school has a default list of column headers. These settings are managed by the High School Administrator.
   * Changes to the default list affect NEW drawings only. Headers in existing drawings will not change.
   * To override default headers in a drawing version, click on the header name. (Each version of a single drawing can have different headers.)
         o A pop-up window will open to change the Header Description.
         o Type the new desired header, and click "Save", or "X" on the pop-up window to cancel, to return to the drawing.

Configure Rows & Cols

   * Click configure rows & cols from the TOOLS menu to add:
         o rows for additional grade years/terms (duplicates are allowed for additional content)
         o rows for community college pre-requisite (above terms)
         o rows for course electives (below grade years/terms), and
         o blank rows at the bottom of the table for additional content.
   * Click to the left of the "Add Row" option to instantly add additional rows. The "Rows in your Drawing" section will update to display the selected change.
   * Click to delete a row. The change will be reflected instantly.
   * Changes are saved automatically. Click "Close", or "X" on the pop-up window, to return to the drawing.

Footer Row Click the footer row at the bottom of the POST table to assign:

Footer Content

   * Free type desired content, e.g. Occupation/Program name for Roadmap Drawing.

Link this Content (Optional)

   * Ideal for creating a hyperlink to Roadmap Drawings.
   * Copy and paste a URL address in the provided field. The footer content will become a hyperlink.
     Click "Save" to return to the drawing canvas. 

Locking Versions

   * If not ready to publish a drawing (publicly accessible), click lock this version from the TOOLS menu to prevent changes to a specific version.
   * Copy it to a new version to make changes.

Copy This Version

   * From the TOOLS menu, click copy this version. A pop-up window will appear.
   * Drawings at Your Organization
         o Create a New Version to the existing drawing
               + The next available version number will be added in your drawing list.
         o Create a New Drawing copies the existing drawing into an identical new drawing at your organization, and Version 1 will be created.
               + Edit the new drawing name (Occupation/Program) before hitting “OK”.
   * Drawings at Another Like Organization
         o NOTE: High School drawings cannot be copied to a Community College, and Community College drawings cannot be copied to a High School.
         o A New Drawing will be created in your organization.
         o Edit the new drawing name (Occupation/Program) before hitting “OK”.
               + The drawing will be added to your drawings list and Version 1 will be created.
   * Drawings at Affiliated High Schools
         o A Community College or Business Organization user can:
               + create a New Drawing or New Version within that "Affiliated High School", or
               + create a New Drawing at a differet selected "Affiliated High School".
         o Edit the new drawing name (Occupation/Program) before hitting “OK”.
               + The drawing will be added to the designated Organization list of drawings and Version 1 will be created.
   * The drawing canvas will refresh with the new version or drawing to begin editing content.

NOTE: If no new drawing name is provided, the original drawing name is used and the word “copy” is appended to the new drawing name by default.

Print This Version

   * From the TOOLS menu, click print this version to render a POST Drawing for printing from the browser menu.
   * Select File → print preview to preview your drawing prior to printing, and to ensure it will fit to one (1) page.
   * Change the print size/scale from "Shrink to Fit" to a fixed percentage if the preview shows an undesired layout.

Publishing Drawings

   * Published drawings are publicly accessible. If you are ready to embed, or link to, a drawing in a public website, click publish this version from the TOOLS menu. This will mark the drawing as published, and prevent changes to the "published" version.
   * Public links to published drawings will always reference the currently published version!
   * Copy it to a new version to make changes. New versions that are published will be instantly accessible through shared published links.
   * Visit our online Tutorial for instructions on creating "POST Views" and "Embedding POST Views".