Roadmap Drawings

From Career Pathways Tutorial

Revision as of 00:40, 5 November 2010

Due to browser compatibility issues, please use the latest version of Google Chrome or FireFox when using the Career Pathways Roadmap Web Tool.

Roadmap Drawing List

To access, click Roadmap Drawings from the side navigation menu.

• The drawing list interface allows you to filter Roadmap drawings by:

, and

• Upon log-in, these filters default to the logged-in user's organization and user name, with the drawing list (located beneath the filter boxes) showing only drawings that the logged-in user has created or edited.

Filtering Drawings

• As you navigate the Web Tool these filter boxes will remember changes to the selections that you make.
• Results are listed beneath the filter boxes. If no results are found (none) is displayed.
• All drawings are listed in alphabetic order, first by organization, then by drawing Occupation/Program title underneath the filter boxes.
• Each drawing reflects who created and last modified the drawing.

Basic Filtering

• Click the icon above the drawing list to restore default settings for the logged in user.
• Click [Show All] under to view a list of all drawings for all organizations.

• Users and Occupations/Programs will automatically [Show All].

• Click [Show All] under to view a list of all drawings by all users for your organization.
• Click on a specific to list all Organizations (and corresponding Roadmap drawings) that have been created with that specific title.

Advanced Filtering

• Click on any single or name to view corresponding results.
• Select multiple , or by holding down the CTRL key while clicking multiple selections with your mouse. Corresponding results will be listed.

Search Bar

• The search bar, , located above the drawing list filters allows you to perform keyword searches.
• Keyword search queries will update the drawing list based on keywords found in drawing titles, drawing content, and user names.
• Click Search or hit Enter/Return to submit the search query.

Drawing Versions

• When a new drawing is created, the drawing title and "Version 1" is automatically added to the drawing list.
• Drawing versions are listed beneath the drawing title in descending (reverse) numeric order, so that the most recent version is on top.

• Each version has two links listed to the right of the version number:

• Version Settings, and
• Draw/Edit Version or View Version

• The Published Version icon will appear directly to the right of the version number if it is the currently published version. View Publishing Drawings for more information.

Editing Versions

• You can only Draw/Edit Versions created by your own Organization.

Version Settings provides a summary of the drawing Occupation/Program, version number, who created and modified that version, a link to share that specific version with others, and the ability to delete this version. View Version Settings and Deleting Drawing Versions for more information.

Draw/Edit Version means the drawings is available to be edited, copied, and/or published. is displayed when that version has never been "Locked" or "Published". The word Draft is stamped as a watermark in the background of the drawing.

View Version means the drawings can no longer be edited, but can be viewed and copied into a new version. is displayed when that version has been or currently is "Locked" or "Published". If currently published, the drawing canvas will not have any watermark stamps in the background. If previously published, the drawing is stamped Outdated and you can either " copy this version" to edit the drawing, or re-publish the drawing by clicking " publish this version" again.

Drawing Properties

Editing Drawing Properties - Sample from LCC Roadmap

Here you have access to detailed information and properties settings about each Roadmap drawing, as a whole - inclusive of all versions created for that drawing.

Read-Only Access for Drawing Properties at Other Organizations

Viewing the Drawing Properties page for Roadmap drawings maintained by other Organizations gives you access to certain "read-only" details about those drawings.

Understanding Drawing Properties within Your Organization

Within your Organization you have the permission to edit and access certain details about your drawings through the Drawing Properties page for each of your Organizations Roadmap drawings. This is what you will see:

• A title bar confirming the Organization's abbreviation (such as "LCC" for "Lane Community College"), and the words "Career Pathways" followed by the assigned title for the drawing.
• Approved Program Name: the ability to assign an Approved Program Name as the Occupation/Program drawing title. Once selected, the Oregon Skill Set will be automatically assigned.

NOTE: This has been done to help avoid typographical errors and maintain consistency in the roadmap titles. This list was taken directly from the Oregon Community College Viewbook of Approved Career and Technical Education Program, January 2009. As new programs are approved they will be added to this drop-down list.

• Alternate Title: If the program name you need is "Not Listed" (in the approved drop-down list), you can manually type your desired program name here. In addition, you can override the display of the Approved Program Name in the drawing title bar with a customized title here.
• Oregon Skill Set: if no Approved Program Name was selected, which automatically sets the skill set category, you can assign an applicable category from the provided drop-down menu of choices. NOTE: This will be displayed under the drawing title bar on the drawing canvas. Adjustments to your layout/design may be required.

• Organization: the name of the Organization this drawing resides with.
• OLMIS: whether or not this drawing is publicly accessible from selected OLMIS occupational reports. (See Linking to OLMIS Occupational Reports for more information.)

If the Roadmap Drawing is NOT Published

Only the following additional features will be accessible:

• Links: "Publish a version to get the published links for this drawing."
• Versions: details on each drawing version, such as:

• Version # with link to Version Settings
• Who created and modified each version, and
• Actions to

• Draw/Edit Version or View Version
• Preview Version, or
• Copy Version

• Delete this drawing and remove all versions. (See Deleting Drawings for more information.)

If the Roadmap Drawing is Published

The following additional features will be accessible:

• OLMIS: Only visible if a version has been published. This Add Link feature allows you to make your Roadmap drawings publicly accessible on OLMIS and MyPathCareers.org. (See Linking to OLMIS Occupational Reports for more information.)
• Embed Code: for embedding the graphical display of your published Roadmap version in a public website. (See Embedding Roadmaps & POST Views for more information.)

• Using this code we are able to track links to embedded drawings, monitor how many visits they receive, and obtain the web page URL for where it has been embedded. Sample provided below:

 <div id="pathwaysContainer" style="width:100%; height:600px"></div>
 <script type="text/javascript" 
 src="http://oregon.ctepathways.org/c/published/609/embed.js">
 </script>

• External Link: a direct link to the main external website embedding this Roadmap drawing. It will either display:

• "We did not find any external links embedding this drawing.", or
• a link stating, "The primary URL is linked on external web pages such as OLMIS and MyPathCareers.org. To change, edit the URL above or select a URL from the list below."
• Click the link to open the URL in a new browser window or tab.

• If the Web Tool detects an external link (from the embed code) we are able to share this link with outside resources such as OLMIS and MyPathCareers.org, to direct outside traffic to your community college pathways websites!
• Once a Roadmap Drawing is linked with OLMIS Occupational Reports traffic from OLMIS will be directed to this website address instead of the Web Tool server.

• (See How to Edit an External Link for more information.)

• Embed Views: a reference to how many web pages are embedding a particular Roadmap, and how many views it has received since being embedded. The URL identified by this link icon indicates that this is the primary URL. This is the URL used in the External Link field, which is shared with OLMIS and MyPathCareers.org.

• If the drawing has never been embedded, this message will be displayed:

• "We did not find any external links embedding this drawing."
• "This drawing is embedded on the following web pages."

• HTML Link: a preview icon and URL hyperlink for the published version of the drawing. This will ALWAYS point to the currently published version.

• PDF Link: a link to download an automatically generated PDF document of the published Roadmap. This link will always generate a PDF of the most currently published version, rendered identical to your embedded drawings or published HTML link. (See Print To PDF for more information.)

• XML Link: without a specific purpose yet, this URL gives you a text-only view of the XML data that each roadmap is made up of.
• Accessible Link: the URL for an ADA Compliant, text-only, view of the drawing, with hyperlink navigation for Roadmap content. This URL will ALWAYS link to the currently published version of the drawing.
• Versions: details on each drawing version, such as:

• Version # with link to Version Settings
• Who created and modified each version, and
• Actions to

• Draw/Edit Version or View Version
• Preview Version, or
• Copy Version

• Published versions are highlighted in tan, stamped with the word (Published) in parentheses beside the version number, and marked as Published Version.

• Delete this drawing and remove all versions. (See Deleting Drawings for more information.)

How to Edit an External Link

• To change the default External Link URL:

• Copy and paste, or manually edit the URL in the External Link field, and click , OR
• Select a new primary URL from the Embed Views list below.

1. The current primary URL is identified with this link icon.
2. To change, hover over mouse in the column title "Primary" and in the row for the desired URL. A link icon will appear.
3. Click the icon to make your selection. The will appear and identify your selection as the new primary URL, and the External Link URL field will reflect the new selection.

Version Settings

Here you have access to version specific drawing information and settings, such as:

• Occupation/Program drawing title with a link to Drawing Properties (where the title can be edited)
• Version number, and whether or not it is (Published)
• Organization name
• Note field for special notes and details about this version, e.g. Pending Approval or Add OLMIS links. This note will appear on the drawing list next to the version number.

BLANK NOTE from Version Settings page

FILLED IN NOTE SAMPLE from Version Settings page

SAMPLE of NOTE from Drawing Properties page

SAMPLE of NOTE from Drawing list

• Who Created and Modified this version
• Actions to

• Draw/Edit Version or View Version
• Preview Version, or
• Copy Version

• Editable as identified by Lock Version or Version Locked. Use this feature in place of publishing until your drawing is ready to go "public".
• HTML Link - a icon and the URL for this specific version of the drawing. Once shared this link will always point to this specific version, regardless if it is current or not.

• Click the icon to open the URL in a new browser window or tab.

• PDF Link: a link to download an automatically generated PDF document of this Roadmap version. This link will render a PDF document identical to the graphic display of the HTML link. (See Print To PDF for more information.)

• Delete this version. (See Deleting Drawing Versions for more information.)

Adding a New Drawing

Each drawing must have a unique Occupation/Program name. The Web Tool stores and references each drawing by organization abbreviation and drawing Occupation/Program name.

1. Click at the top of the drawing list to create a new Roadmap drawing.
2. The screen will refresh to look like this:

   

3. Select an applicable Oregon Skill Set from the drop-down list.

   

   NOTE: This will be displayed under the drawing title bar on your roadmap drawing.

4. Select an Approved Program Name from the drop-down list. This will be your drawing title unless you provide an Alternate Title.
   • If "Not Listed", select "Not Listed" from the drop-down list and provide an Alternate Title.

   NOTE: This has been done to help avoid typographical errors and maintain consistency in the roadmap titles. This list was taken directly from the Oregon Community College Viewbook of Approved Career and Technical Education Program, January 2009. As new programs are approved they will be added to this drop-down list.

5. Alternate Title: If the program name you need is "Not Listed" (in the approved drop-down list), you can manually type your desired program name here. In addition, you can override the display of the Approved Program Name in the drawing title bar with a customized title here.
   • Type a short and descriptive title for your drawing, such as "Accounting", "Game Programming", or "Culinary Arts - Food Service Management".
   • NOTE: Please do not add your Organization's abbreviation to the title, or the words "Career Pathway", as these are automatically added by default.
6. Your Organization name is confirmed below.
7. Click
8. Your new drawing and Version 1 has now been created. You are now viewing the drawing canvas to start creating your new drawing.
9. Your Organization abbreviation, the Career Pathways logo, drawing title, and Oregon Skill Set are automatically placed in and under the drawing title bar at the top of the drawing canvas.
   • To edit, go to Drawing Properties. Changes to the title and skill set will affect the entire drawing, not just a specific version.

Renaming Drawings

Renaming a Drawing through Drawing Properties screen. Sample from LCC Roadmap

To rename a drawing:

1. From the Roadmap drawing list or the drawing canvas TOOLS menu, click on Drawing Properties to the left of the drawing title.
   • At the top of the Drawing Properties screen is a title bar confirming the Organization's abbreviation (such as "LCC" for "Lane Community College"), and the words "Career Pathways" followed by the assigned title for the drawing.
   • Changes are saved automatically, and displayed in the drawing title bar at the top of the screen for confirmation.
2. Approved Program Name: Select an Approved Program Name from the drop-down list. This will be your drawing title unless you provide an Alternate Title. Once selected, the Oregon Skill Set will be automatically assigned.
   • If "Not Listed", select "Not Listed" from the drop-down list and provide an Alternate Title and manually select the Oregon Skill Set.
   • NOTE: This has been done to help avoid typographical errors and maintain consistency in the roadmap titles. This list was taken directly from the Oregon Community College Viewbook of Approved Career and Technical Education Program, January 2009. As new programs are approved they will be added to this drop-down list.
3. Alternate Title: If the program name you need is "Not Listed" (in the approved drop-down list), you can manually type your desired program name here. In addition, you can override the display of the Approved Program Name in the drawing title bar with a customized title here.
   • Type a short and descriptive title for your drawing, such as "Accounting", "Gaame Programming", or "Culinary Arts - Food Service Management".
   • NOTE: Please do not add your Organization's abbreviation to the title, or the words "Career Pathway", as these are automatically added by default.
4. Oregon Skill Set: if no Approved Program Name was selected, which automatically sets the skill set category, you can assign an applicable category from the provided drop-down menu of choices

   

   NOTE: This will be displayed under the drawing title bar on the drawing canvas. Adjustments to your layout/design may be required.

• Return to the drawing list by clicking back, the back arrow on your browser, or clicking Roadmap Drawings from the side navigation.
• Return to editing the drawing by clicking Draw/Edit Version from the Version Actions menu.

TOOLS Orientation

• View the HELP menu on the drawing canvas for a complete list of features.
• Right-click an object on the drawing canvas for a menu of customizing options.
• When selected, boxes, connections, lines and arrows show a blue frame, with a green control point at the start, and a red control point at the end. The object's menu can be brought up by right-clicking anywhere within this frame.

Drawing Canvas Print Frame

• Visible in "draft" mode only, these non-printable gray borders provide a visual guide for fitting your Roadmap design to a printer friendly portrait print layout. Please note: these are only guides! Always use the Print This Version tool feature to review your work for desired print layout.

Grid Settings

• Right-click the drawing canvas to change default grid settings.

• Changes to grid settings are not saved, and will return to default settings upon exiting the drawing.

Add Objects

• Right-click the drawing canvas for a menu to add new objects (box, line, arrow) in the same location that was right-clicked.

NOTE: Lines and arrows must be manually aligned with box objects, and are discouraged. These have been removed from the TOOLS menu to transition users into using the Connections feature. Please use Connections for ease of layout adjustments and ADA compliance. Connections can translate the relationship of box objects in text only views of these drawings.

Edit Box Titles

• Right-click box objects to Edit Title. This enables an in-place text editor for the box's title.
• The existing text is highlighted by default. Use your keyboard and/or mouse to highlight and edit text.
• Click outside of the box, or hit TAB on your keyboard, to accept changes.
• Titles default to all CAPS.
• Please do not exceed 2 lines of text for your box titles.

Edit Box Content

WARNING: DO NOT copy and paste text from MS Word. Hidden code can cause undesired formatting results, printing issues or glitches that can permanently damage drawings. Please only copy and paste from generic text editors.

• Right-click a box object and select Edit Content. The box's content editor will open in a pop-up window.
• A WYSIWYG editor will open for text entry and formatting.

Edit Content Toolbar

Undo/Redo

• Click the undo/redo arrows to undo/redo text and formatting changes. Only able to undo changes made during the current editing session.

Line Spacing

• Hit the Enter/Return key on your keyboard to automatically double space your content. This is called paragraph spacing.
• To single space, hold down SHIFT + Enter/Return key for a new single spaced line of content.

Spell Check

• Click the ABC check icon to spell check box content.
• Errors will be underlined in red. Right-click marked words for suggested corrections.
• Select the corrected word, or select "Ignore Word" or "Ignore All".

Insert/Edit Hyperlink

• Highlight the text a hyperlink will be created with.
• The Insert/Edit Link icon will become active.
• Click the Insert/Edit Link icon to open the "Insert/edit link" pop-up box.
• Provide the link URL. The "target" link is set to open in a new window, by default.
• Optional: Provide a link title. This will not appear in the content.
• Click "Update" to save and return to the content editor.

Remove Hyperlink

• Highlight the desired hyperlink. The Unlink icon will become active.
• Click the Unlink icon to remove the hyperlink.

Insert Image

• Click the Insert Image icon to open the "Insert/Edit Image" pop-up box.
• Provide a URL for an image located online.
• Optional: Provide an image description, and customize the alignment, dimensions, border, vertical and horizontal space.
• Click "Insert" to save and return to the content editor.

Insert/Modify Tables

• Place your cursor in the desired location for the table you wish to add.
• Click the Insert Table icon to open the "Insert/Modify table" pop-up box.
• Change the values for "Cols" and "Rows" as desired.
• Optional: Customize cellpadding, cellspacing, alignment, border, width, height, class and table caption. Explore Advanced tab options.
• Click "Insert" to save and return to the content editor.
• Click on the table to add content the table cells. Use the additional tools that are now active across the toolbar to modify table row and cell properties, merge cells, and insert and remove rows and columns.
• Or, click the Insert Table icon again to modify the table layout, make the desired changes, and click "Update" to save.

Edit CSS

For the more advanced user.

• Click the AA icon to customize inline CSS styling. An "Edit CSS Style" pop-up box will appear.
• Explore options and click "Apply" to see the changes save to your content box.

Edit HTML (Source Code)

For the more advanced user.

• Click the HTML icon to open the "HTML Source Editor" pop-up box.
• Edit HTML code with HTML and CSS as desired, and click "Update" to save changes to the content editor.

Deleting Objects

• Delete objects with the DELETE key or the object's right-click menu.

NOTE: There are no “save” or “undo” features built in to the Web Tool. Drawing changes are saved instantly. Confirmation is provided before any objects are deleted from the drawing canvas.

Connections

A dynamic connection that moves between two or more box objects as layout changes occur. Please use Connections for ease of layout adjustments and ADA compliance. Connections can translate the relationship of box objects in text only views of these drawings.

1. Right-click the starting box to select Start Connection Here;
2. Right-click the ending box to select End Connection Here from the menu.
3. A dynamic connection will appear between the two boxes.

Try this! Move the boxes around to see how the connection moves with the boxes. Slide the starting and ending points on the boxes to adjust the layout, and customize the connection with the following menu options!

Right-click each individual connection line to access this menu:

• Start Point menu

Sets the side of the box the line is drawn from: Top, Bottom, Left or Right.

• End Point menu

Sets the side of the box the line is drawn to: Top, Bottom, Left or Right.

• Orientation menu

Sets the orientation (horizontal or vertical) of the connection from the start point. This option is not available if segment is set to 1 (Direct Line).

• Segments menu

Sets the number of segments in the connecting line:

• 1-Seg Line (Straight)
• 1-Seg Line (Diagonal)
• 2-Seg Line ("L")
• 3-Seg Line

The default, 1-segment line, may not be visually connected to the end point. Adjust by moving the ending box, or selecting a different segment or orientation option.

1-Seg Line (Diagonal) creates a diagonal line to the destination box regardless of box position.

• Color menu

Sets the color of the connection.

• Auto Position

Detects box location to adjoining box, and resets connection to 1-Seg Line (Straight).

• Delete

Permanently removes the connection, after confirmation.

Can also perform same action by hitting the DELETE key on your keyboard.

Changing Object Color

• To change an object's colors, select the object and click a color from TOOLS color palette, or using Color on the object's right-click menu.
• Connections are automatically assigned the color of the box they start from. If you change the color of the box, the connection is automatically updated; however you can manually override the connection color as instructed above.
• Each Organization assigns its own selection of colors to the color palette, however default standards to all color palettes are: Dark Grey (#333333) and White (#ffffff).

Moving Objects

• Click anywhere on a box object, and drag and release your mouse at the desired location. When clicked, boxes are highlighted with a blue frame.

Resizing Boxes

• When selected, boxes are highlighted with a blue frame, with left and right blue control points. Click and drag either point to expand/retract box width.
• Box height is determined by content.

Positioning Objects

• When selected, boxes, connections, lines and arrows show a blue frame, with a green control point at the start, and a red control point at the end. The object's menu can be brought up by right-clicking anywhere within this frame.
• Click and drag the green start point or red end point to vertically or horizontally adjust the starting or ending location.
• Connection start and end points can "slide" to any desired location along the TOP, BOTTOM, LEFT and RIGHT edges of box objects.
• When dragging a box, line or arrow, hold down the ALT key (Option on Mac) to move the object without snapping to the grid.
• When dragging a start or end point for a line or arrow, hold down the Shift key to make the line snap to a vertical or horizontal layout.

Video Demonstration

View a short video demonstrating several key Web Tool drawing features here.

Deleting Drawings

There is no way to recover deleted drawings! Don't be hasty to clean-up or delete old versions of drawings. Take advantage of the version control this Web Tool provides to maintain an archival history of your Roadmaps.

• To delete an entire drawing, including all of its versions:

1. Click Drawing Properties on the drawing list or VERSIONS menu
2. Click Delete drawing and all versions at the bottom of the page, and
3. Click Yes to confirm.

CAUTION! Deleting drawings in this manner will remove all versions. Please be careful! Deleting drawings will break any links from external web pages to that drawing. There is no way to recover deleted drawings!

Deleting Drawing Versions

1. To delete a drawing version, click Version Settings next to the drawing version on the drawing list
2. Click Delete this version at the bottom of the page, and
3. Click Yes to confirm. That version number will no longer be available for future versions of that drawing.

If a drawing only has one version

1. Click Drawing Properties from the drawing list or VERSIONS menu
2. Click Delete drawing and all versions at the bottom of the page, and
3. Click Yes to confirm. A Drawing can't exist in the system without have 1 version associated with it.

If a drawing version is currently Published

• The version cannot be deleted.
• Copy the published version to a new version and click the Version Settings link on the old version to delete that version, or
• Click Drawing Properties from the drawing list or VERSIONS menu to Delete drawing and all versions (at the bottom of the page), and click Yes to confirm.

Lock This Version

• From the TOOLS menu, or Version Settings Actions menu, click lock this version to prevent changes to a specific version.
• This is ideal when you are collaborating on a drawing, or want to compare versions without the risk of making accidental changes, and you are not ready to “publish”.
• The TOOLS and Actions menus will automatically update to show that this version is now locked.
• Copy it to a new version to make changes.
• Or, click publish this version in the TOOLS menu if no more changes are required to publish it.

Copy This Version

From the TOOLS menu, click copy this version. A pop-up window will appear.

Drawings at Your Organization

• Create a New Version to the existing drawing

• The next available version number will be added in your drawing list.

• Create a New Drawing copies the existing drawing into an identical new drawing at your organization, and Version 1 will be created.

• Edit the new drawing name (Occupation/Program) before hitting “OK”.

Drawings at Another Organization

• A New Drawing will be created in your organization.

• Edit the new drawing name (Occupation/Program) before hitting “OK”.
• The drawing will be added to your drawings list and Version 1 will be created.

• The drawing canvas will refresh with the new version or drawing to begin editing.

NOTE: If no new drawing name is provided, the original drawing name is used and the word “copy” is appended to the new drawing name by default.

Print This Version

For best results, design your Roadmap Drawing to fit to one (1) page in a portrait layout, by keeping all objects within the boundaries of the Drawing Canvas Print Frame.

NOTE: The Web Tool does not currently support landscape layout or multi-page printing.

• From the TOOLS menu, click print this version to render a Roadmap Drawing for printing from the browser menu.
• Set your browsers print settings to "print background images" so that titles of boxes print white over dark colored boxes.

Setup Firefox
* Click File → Page Setup...
* Make sure Options - Print Background (colors & images) is checked
* Click OK to save

NOTICE: Some users experience printing issues with IE8. We are not able to control these results as it is dependent on browser rendering. These results may change with future releases of Internet Explorer. For best printing results please use Firefox.

Setup IE7/8
* If you do not see your browser toolbar at the top of your browser window, 
  hit the ALT key (for PC) to make it visible.
* Click Tools → Internet Options
* Click the Advanced tab
* Under Settings, scroll down to Printing
* Make sure Print background colors and images is checked
* Click OK to save

OR

Setup IE7/8
* If you do not see your browser toolbar at the top of your browser window, 
  hit the ALT key (for PC) to make it visible.
* Click File → Page Setup...
* Under "Paper Options", make sure Print Background Colors and Images is checked
* Click OK to save

Print Preview

• Select File → Print Preview to preview your drawing prior to printing, and to ensure it will fit to one (1) page.
• Change print size/scale from "Shrink to Fit" to a fixed percentage to achieve desired print layout results.

Print To PDF

• From the Drawing Properties page for any Roadmap, click the icon located to the left of the PDF Link field.
• This will open a pop-up box allowing you to download and save a PDF of the currently published version of that Roadmap, to your computer.
• All hyperlinks in your Roadmap are active in this PDF document.
• This PDF is automatically generated on the Web Tool server and always reflects the currently published version of your Roadmap Drawing, just like the HTML Link does!
• You can copy and paste the PDF Link URL into your website code to allow viewers to download this PDF document at any time.

Publish This Version

Published drawings are publicly accessible. If you are ready to embed, or link to, a drawing in a public website, follow the instructions below. This will mark the drawing as published, and prevent changes to the "published" version.

To publish a drawing:

1. Click publish this version from the TOOLS menu on the drawing canvas (view/edit mode).
2. You will be taken to the Drawing Properties page, and the version published will be highlighted and stamped as "(Published)".

NOTES:

• Users are able to publish drawings within their organization only.
• Public links to published drawings will always reference the currently published version!
• Copy it to a new version to make changes. New versions that are published will be instantly accessible through shared published links.
• Previously published versions can no longer be edited, however, they can be re-published.

For instructions on embedding published roadmap drawings in public websites, please refer to Embedding Roadmaps.

Unpublish This Version

Ideal for test drawings, drawings that users don't want made public on OLIMS, or programs that are no longer being offered, but should not be deleted.

To un-publish a drawing:

1. Click unpublish this version from the TOOLS menu on the drawing canvas (view/edit mode).
2. You will be taken to the Drawing Properties page, and the version previously published will no longer be highlighted and stamped as "(Published)".

NOTES:

• Users are able to unpublish drawings within their organization only.
• Public links to published drawings will return drawing not found
• Unpublished drawings cannot be edited. Copy it to a new version to make changes.
• New versions that are published will be instantly accessible through shared published links.
• Previously published versions can no longer be edited, however, they can be re-published.

Linking to OLMIS Occupational Reports

Introduction: Use this feature to add your published Roadmap drawings to selected OLMIS Occupational Reports. Making your published Roadmaps available in OLMIS will give job seekers around the state the opportunity to learn about your program. The added benefit to you is that prospective students browsing careers options on the OLMIS website will now be able to link to Roadmaps for the community colleges offering degree and certification programs in their field of interest. For more information, read the release notice regarding this feature.

NOTICE: Roadmaps that are linked to OLMIS with this feature will NOT be automatically added or changed on the OLMIS website. OLMIS synchronizes changes with the Web Tool on a nightly basis.

You can change, add or remove your links at any time by returning to the Drawing Properties page and repeating these steps.

1. From the Roadmap drawing list or the drawing canvas TOOLS menu, click on Drawing Properties to the left of the drawing title.
2. This OLMIS feature is only visible after a drawing version has been published, and only to users within their own Organization.
3. Underneath the Approved Program Name, click Add Link. The screen will expand to display additional features:

   

4. Click to search your published Roadmap drawing for links to OLMIS pages.
5. The following text and search bar will appear, confirming that your search is in progress:

   

   • If no links are found, text will appear confirming that "No OLMIS links were found in this drawing".
   • If links are found, the screen will refresh to display names of OLMIS Occupational Reports, such as:

   

6. Simply click the checkbox next to each occupation report page that you want your published Roadmap drawing to appear on. Select one or more occupational reports.
   • To view the OLMIS Occupational Report for an occupation, click the hyperlinked occupation name. A new browser page will open.
   • Once clicked, the selected occupation will be moved to the top of the list, automatically saving the selection.

   

   Drawing Properties Page with Add Link feature active.

7. To remove a link to a specific OLMIS Occupational Report, simply uncheck the box and it will disappear. If removed by accident, simply repeat steps 2-5 to relink your roadmap to that OLMIS Occupational Report.
8. Alternately, you can manually copy and paste OMLIS URLs into the box provided. Click to save.

   

9. Once added, the checkbox will be automatically checked, and the new occupational report added in alphabetic order to the confirmed list above.

Using the Correct OLMIS Links

In order for this OLMIS feature to recognize the Occupational Report links that you place in your Roadmaps you need to paste URLs for the FULL OCCUPATIONAL REPORT into the Insert/Edit Link feature for your Roadmap content, or for the ADD feature in the Drawing Properties page.

If you have are using the correct link it will have the text string "rpttype=full&action=report" in the middle of the URL, as in these examples:

• http://qualityinfo.org/olmisj/OIC?areacode=4101000000&rpttype=full&action=report&occ=111021&go=Continue

• http://olmis.emp.state.or.us/olmisj/OIC?areacode=4101000000&rpttype=full&action=report&occ=111021&go=Continue

For tutorials on how to embed Roadmap Drawings into public websites, click here: Embedding Roadmaps & POST Views

ADA/504 Accessibility Compliance

Viewing Roadmaps

• The transition to using the Canvas technology for rendering roadmaps also enables end-users and Roadmap creators with vision impairments to zoom the view of each Roadmap to a certain extent.
• Using the browser's zoom functionality a Roadmap viewer can zoom a Roadmap in or out of normal view.
• Zooming out too far will cause certain components of the Roadmap to appear broken, or missing color.

Text-Only View

• A URL to an Accessible (text-only/ADA Compliant) version of your drawing is available in the Drawing Properties page, accessible from the drawing list or VERSIONS menu.
• The URL for the drawing will always have the word "text" within the URL, like this:

http://oregon.ctepathways.org/c/text/273/text.html

• The "Accessible" URL will always link to the published version of that drawing.
• This view eliminates all the graphical components of the roadmaps, and is suitable for viewing in any browser or using a screen reader.
• Include a link to this URL on your web page where you have embedded the full Roadmap drawing so that visitors can access a version of your drawing that will be compatible with screen readers.

IMPORTANT NOTICE: In order for a Roadmap to function in this view, it must be created using Connections that link boxes and content together. If a drawing does not use connections, it will still be visible in this view, however it will be difficult to navigate. It is the responsibility of the Roadmap creator to assure their Roadmaps are created in a way to support this representation.