Organization POST Drawings

From Career Pathways Tutorial

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==POST Drawing List==
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==[[The Roadmap & POST Drawing Lists|POST Drawing List]]==
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To access, click <b>POST Drawings</b> from the side navigation menu.
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Click the above link to learn about navigating the drawing list and utilizing dynamic filter box tools to browse drawings created by all organizations in the Web Tool.
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* The drawing list interface allows you to filter POST drawings by:
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: [[Image:FOrganizations.png]], [[Image:FUsers.png]] and [[Image:FPrograms.png]]
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* Upon log-in, these filters default to the logged-in user's organization and user name, with the drawing list (located beneath the filter boxes) showing only drawings that the logged-in user has created or edited.  
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====Filtering Drawings====
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==[[POST Drawing Properties|Drawing Properties]]==
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* As you navigate the Web Tool these filter boxes will remember changes to the selections that you make.
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Here you have access to detailed information and properties settings about each POST drawing, as a whole - inclusive of all versions created for that drawing.
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* Results are listed beneath the filter boxes. If no results are found ''(none)'' is displayed.
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:* Click [Show All] for <b>Organizations</b> to view a list of all drawings for all organizations. <b>Users</b> and <b>Occupations/Programs</b> will automatically [Show All].
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:* Click [Show All] for <b>Users</b> to view a list of all drawings by all users for your organization.
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:* Click on any single <b>Organization</b> or <b>User</b> name to view corresponding results.
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:* Select multiple <b>Organizations</b>, <b>Users</b> or <b>Occupations/Programs</b> by holding down the ''CTRL'' key while clicking multiple selections with your mouse. Corresponding results will be listed.
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:* Click on a specific <b>Occupation/Program</b> to list all Organizations (and corresponding Roadmap drawings) that have been created with that specific title.
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* All drawings are listed in alphabetic order, first by organization, then by drawing <b>Occupation/Program</b> title underneath the filter boxes.
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==[[Version Settings|Version Settings]]==
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Here you have access to detailed information and properties settings specific to each Roadmap or POST Drawing version. Click the above link to access Version Notes and HTML and PDF links that will always point to each specific version.
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* Each drawing reflects who ''created'' and ''last modified'' the drawing.
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* Click the [[Image:MyDrawings.png]] icon above the drawing list to restore default settings for the logged in user.
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* Click the [[Image:AffiliatedDwgs.png]] icon above the drawing list to view drawings for all high schools in your "affiliations" network, as well as all drawings created by the logged in users organization.
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====Search Bar====
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* The search bar, [[Image:Search.png]], located above the drawing list filters allows you to perform keyword searches.
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* Keyword search queries will update the drawing list based on keywords found in drawing titles, drawing content, and user names.
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* Click <b>Search</b> or hit <b>Enter/Return</b> to submit the search query.
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====Drawing Versions====
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* When a new drawing is created, the drawing title and "Version 1" is automatically added to the drawing list.
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* Drawing versions are listed beneath the drawing title in descending (reverse) numeric order, so that the most recent version is on top.
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* Each version has two links listed to the right of the version number:
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:* http://oregon.ctepathways.org/common/silk/wrench.png (Version Settings), and
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:* http://oregon.ctepathways.org/common/silk/pencil.png (Draw/Edit Version) or http://oregon.ctepathways.org/common/silk/picture.png (View Version)
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:: <b>http://oregon.ctepathways.org/common/silk/wrench.png Version Settings</b> provides a summary of the drawing Occupation/Program, version number, who ''created'' and ''modified'' that version, a link to share that specific version with others, and the ability to ''delete this version''. View [[#Version Settings|Version Settings]] and [[#Deleting Drawing Versions|Deleting Drawing Versions]] for more information.
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:: <b>http://oregon.ctepathways.org/common/silk/pencil.png Draw/Edit Version</b> means the drawings is available to be edited, copied, and/or published. http://oregon.ctepathways.org/common/silk/pencil.png is displayed when that version has never been http://oregon.ctepathways.org/common/silk/lock.png "Locked" or http://oregon.ctepathways.org/common/silk/report.png "Published". The word ''<b>Draft</b>'' is stamped as a watermark in the background of the drawing.
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:: <b>http://oregon.ctepathways.org/common/silk/picture.png View Version</b> means the drawings can no longer be edited, but can be viewed and copied into a new version. http://oregon.ctepathways.org/common/silk/picture.png is displayed when that version has been or currently is http://oregon.ctepathways.org/common/silk/lock.png "Locked" or http://oregon.ctepathways.org/common/silk/report.png "Published". If currently published, the drawing canvas will not have any watermark stamps in the background. If previously published, the drawing is stamped ''<b>Outdated</b>'' and you can either "http://oregon.ctepathways.org/common/silk/page_copy.png copy this version" to edit the drawing, or re-publish the drawing by clicking "http://oregon.ctepathways.org/common/silk/report_go.png publish this version" again.
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* The http://oregon.ctepathways.org/common/silk/report.png (Published Version) icon will appear directly to the right of the version number if it is the currently published version. View [[#Publishing Drawings|Publishing Drawings]] for more information.
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====http://oregon.ctepathways.org/common/silk/cog.png Drawing Properties====
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* Here you have access to detailed information and properties settings about the drawing as a whole, such as:
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:* <b>Occupation/Program</b> drawing title - here is where you can edit the title
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:* <b>Organization Name</b>
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:* <b>HTML Link</b>: a http://oregon.ctepathways.org/common/silk/magnifier.png Preview button and URL hyperlink for the published version of the drawing. This will ALWAYS point to the currently published version.
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* and view details on each drawing version, such as:
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:* Version number with link to http://oregon.ctepathways.org/common/silk/wrench.png Version Settings
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:* Who <b>Created</b> and <b>Modified</b> each version, and
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:* <b>Actions</b> to
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::* http://oregon.ctepathways.org/common/silk/pencil.png (Draw/Edit Version) or http://oregon.ctepathways.org/common/silk/picture.png (View Version)
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::* http://oregon.ctepathways.org/common/silk/magnifier.png (Preview Version), or
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::* http://oregon.ctepathways.org/common/silk/page_copy.png (Copy Version)
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:* <b>Published</b> versions are highlighted in tan, stamped with the word ''(Published)'' in parentheses beside the version number, and marked as http://oregon.ctepathways.org/common/silk/report.png (Published Version).
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:* <b>Delete this drawing and remove all versions</b>. View [[#Deleting Drawings|Deleting Drawings]] for more information.
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====http://oregon.ctepathways.org/common/silk/wrench.png Version Settings====
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* Here you have access to version specific drawing information and settings, such as:
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:* <b>Occupation/Program</b> drawing title with link to http://oregon.ctepathways.org/common/silk/cog.png Drawing Properties (where the title can be edited)
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:* <b>Version</b> number, and whether or not it is ''(Published)''
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:* <b>Organization Name</b>
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:* <b>Note</b> field for special notes and details about this version, e.g. ''Pending Approval'' or ''Needs hyperlinks''. This note will appear on the drawing list next to the version number.
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:: <b>BLANK NOTE from http://oregon.ctepathways.org/common/silk/wrench.png Version Settings page</b>
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::: [[Image:VSBlankNote.png]]
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:: <b>FILLED IN NOTE SAMPLE from http://oregon.ctepathways.org/common/silk/wrench.png Version Settings page</b>
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::: [[Image:VSNote.png]]
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:: <b>SAMPLE of NOTE from http://oregon.ctepathways.org/common/silk/cog.png Drawing Properties page</b>
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::: [[Image:DPNote.png]]
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:: <b>SAMPLE of NOTE from Drawing list</b>
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::: [[Image:DLVersionNote.png]]
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:* Who <b>Created</b> and <b>Modified</b> this version
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:* <b>Actions</b> to
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::* http://oregon.ctepathways.org/common/silk/pencil.png Draw/Edit Version or http://oregon.ctepathways.org/common/silk/picture.png View Version
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::* http://oregon.ctepathways.org/common/silk/magnifier.png Preview Version, or
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::* http://oregon.ctepathways.org/common/silk/page_copy.png Copy Version
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:* <b>Editable</b> as identified by http://oregon.ctepathways.org/common/silk/lock_open.png Lock Version or http://oregon.ctepathways.org/common/silk/lock.png Version Locked. Use this feature in place of publishing until your drawing is ready to go "public".
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:* <b>Link</b> - the URL link for this specific version of the drawing. Once shared this link will always point to this specific version, regardless if it is current or not.
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:* <b>Delete this version</b>. View [[#Deleting Drawing Versions|Deleting Drawing Versions]] for more information.
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==Adding a New Drawing==
==Adding a New Drawing==
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#* Your organization abbreviation, the Career Pathways logo, and drawing title are automatically placed in a title bar at the top of the drawing canvas. These are fixed.
#* Your organization abbreviation, the Career Pathways logo, and drawing title are automatically placed in a title bar at the top of the drawing canvas. These are fixed.
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==Importing a POST Drawings from Excel==  
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==[[Importing a POST Drawings from Excel]]==
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Apart from importing One-Year Certificate and AAS sections for your organization, the importing feature also allows you to import POST high school sections for ''affiliated high schools''.  
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Click the above link to learn about using this feature to import Plan of Study Templates that have been completed in Excel. Download the Excel (.XLS) template to help with formatting data for importing.
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To Import:
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==[[Renaming POST Drawings]]==
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# Click [[Image:ImportDwgs.png]] at the top of the drawing list to import a new POST Drawing using <b>XML output from an Excel spreadsheet</b>.
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Click the above link to learn how to rename your POST Drawings.
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# Follow the on-screen instructions for:
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## preparing a .xml file for uploading and importing,
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## previewing your import,
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## selecting which sections to import, and
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## appropriately naming them and assigning them to the correct organization.
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# Once you have completed all the steps, click <b>Continue</b> to finalize the import process.
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## You will be shown a title summary of your imported sections. From there you can click the titles to begin editing the imported work.
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<b>''NOTES''</b>:
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# In order to complete the import, you MUST import the full .XML file - do NOT delete any cells, rows or columns from the template. If you do you may experience undesired results or glitches. If you do not have data to import for the high school or college sections, leave the content area cells blank.
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# If importing a high school POST, the desired high school must already be a registered organization with the Web Tool, and affiliated to your organization. See [[Affiliations]] for more information.
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''<b>ADA Compliance</b>: The color coding/articulation of Excel spreadsheets does not import into the Web Tool. You will need to manually assign articulation with Legend Symbols to meet ADA compliance.''
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==Renaming Drawings==
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<b>To rename a drawing</b>:
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# From the POST drawing list or the drawing canvas ''TOOLS'' menu, click on http://oregon.ctepathways.org/common/silk/cog.png Drawing Properties to the left of the drawing title.
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# Click <b>edit</b> to the right of the current drawing title
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# A text editing field will appear; change the title as desired
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# Click [[Image:TitleSave.png]]
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''<b>Warning:</b> changing the drawing title will break any external web pages that link to this drawing. Update external links as necessary.''
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* Return to the drawing list by clicking <b>back</b>, the back arrow on your browser, or clicking <b>POST Drawings</b> from the side navigation.
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* Return to editing the drawing by clicking http://oregon.ctepathways.org/common/silk/pencil.png Draw/Edit Version from the Version <b>Actions</b> menu.
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: [[Image:DPVersion.png]]
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==TOOLS Orientation==
==TOOLS Orientation==
: [[Image:POSTHelp.png|right]]
: [[Image:POSTHelp.png|right]]
* View the sidebar <b>HELP</b> menu to the left of the drawing canvas for a complete list of features.
* View the sidebar <b>HELP</b> menu to the left of the drawing canvas for a complete list of features.
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* Table cells, that appear <b>yellow</b> when hovered over can be edited.
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* Table cells, that appear {{Yellowtext|yellow}} when hovered over can be edited.
:*Click to edit cell content in pop-up windows.
:*Click to edit cell content in pop-up windows.
* Right-click table cells for a menu of quick editing options.
* Right-click table cells for a menu of quick editing options.
===Table Row Content (two options)===
===Table Row Content (two options)===
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* Selected <b>legend symbols</b> will automatically display in a legend under the table. Click F5 to refresh your screen to see changes to the current version.
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<b>Radio Button #1 - Course Information</b>
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:* Presents course information in a pre-formatted content in your table.
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:* ''IN DEVELOPMENT:'' Content added here will display as a automatically generated hyperlink. When clicked a pop-up box will provide end-users with course descriptions directly from your community college database.
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: [[Image:CCTableCell1.png|480px]]
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:: <b>Radio Button #1</b>
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<b>Radio Button #2 - Course Content</b>
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::* Presents course information in a pre-formatted content in your table.
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:* A WYSIWYG (''What You See Is What You Get'') editor allows for text entry and basic formatting, including the ability to add multiple hyperlinks and spell-check, and for the HTML savvy, an HTML editor for customized CSS styles.
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::* ''IN DEVELOPMENT:'' Content added here will automatically generate pop-up boxes with course descriptions from your community college database.  
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: [[Image:EditPOSTContent.png|480px]]
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:: [[Image:CCTableCell1.png|450px]]
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:: <b>Radio Button #2</b>
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::* Only one hyperlink can be added to each table cell if this option is used.
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* Selected <b>legend symbols</b> will automatically display in a legend under the table. Click <b>F5</b> to refresh your screen to see changes to the current version.
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:: [[Image:CCTableCell2.png|450px]]
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===Degree Options (right-side vertical column)===
===Degree Options (right-side vertical column)===
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* Using your mouse to highlight the degree table cell in <b>yellow</b>, click to select the appropriate degree option from a pre-determined list.
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* Using your mouse to highlight the degree table cell in {{Yellowtext|yellow}}, click to select the appropriate degree option from a pre-determined list.
:: <b>Community College POST Drawing</b>
:: <b>Community College POST Drawing</b>
:: [[Image:CCDegreeOptions.png|450px]]
:: [[Image:CCDegreeOptions.png|450px]]
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===High School Column Headings (override defaults)===
===High School Column Headings (override defaults)===
* When working on POST Drawings for [[Affiliations|Affiliated High Schools]], you can edit the default column headings.  
* When working on POST Drawings for [[Affiliations|Affiliated High Schools]], you can edit the default column headings.  
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::* Click on the desired column header, when it is highlighted in yellow, to edit the description in a pop-up window.
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::* Click on the desired column header, when it is {{Yellowtext|highlighted in yellow}}, to edit the description in a pop-up window.
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::* Change the text in the field provided, as desired, and click "Save" or hit enter on your keyboard to save and return to the drawing.  
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::* Change the text in the field provided, as desired, and click "Save" or hit ENTER on your keyboard to save and return to the drawing.  
:: [[Image:HSHeader.png]]
:: [[Image:HSHeader.png]]
* Defaults to high school column heading can be permanently changed by High School Administrative users only. Refer to [[High School Settings]] for more information. Changes affect only NEW drawings.
* Defaults to high school column heading can be permanently changed by High School Administrative users only. Refer to [[High School Settings]] for more information. Changes affect only NEW drawings.
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* To easily move content, click, <b>drag-and-drop</b> content from one cell to another.
* To easily move content, click, <b>drag-and-drop</b> content from one cell to another.
# Click the text, and begin dragging.  
# Click the text, and begin dragging.  
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# The original table cell will remain highlighted in yellow. The text will move with your mouse and appear grey in a floating box.  
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# The original table cell will remain {{Yellowtext|highlighted in yellow}}. The text will move with your mouse and appear grey in a floating box.  
# Drop the text into the desired <b>empty cell</b>. All content, including hyperlinks and selected legend symbols, will move with this feature.
# Drop the text into the desired <b>empty cell</b>. All content, including hyperlinks and selected legend symbols, will move with this feature.
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====Clear====
====Clear====
* Select http://oregon.ctepathways.org/common/silk/page_white_delete.png Clear to delete cell content without opening the content pop-up window.
* Select http://oregon.ctepathways.org/common/silk/page_white_delete.png Clear to delete cell content without opening the content pop-up window.
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===Header Row (aka Header Notes)===
 
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This is <b>not a default row</b> and must be enabled (included) in the [[#Configure Rows & Cols|Configure Rows & Cols]] tool feature.
 
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Click the header row at the top of the POST table to assign:
 
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[[Image:HSHeaderRow.png|350px|right]]
 
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====Header Content====
 
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* Free type desired content, e.g. program overview or disclosures.
 
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====Link this Content (Optional)====
 
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* Link the content to additional information on an external website.
 
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* Copy and paste a URL address in the provided field. The header content will become a hyperlink.
 
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* Click "Save" to return to the drawing canvas.
 
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<b>NOTE</b>: Unless manually deleted from the row, any content will stay in the header notes row and made visible or hidden depending on whether this box is checked or not in the [[#Configure Rows & Cols|Configure Rows & Cols]] feature. <b>Hidden content will copy to new drawings or new versions.</b>
 
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===Footer Row (aka Footer Notes)===
 
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This is a <b>default row</b> for all new drawings, however it can be disabled (hidden) in the [[#Configure Rows & Cols|Configure Rows & Cols]] tool feature.
 
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Click the footer row at the bottom of the POST table to assign:
 
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[[Image:HSFooter.png|350px|right]]
 
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====Footer Content====
 
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* Free type desired content, e.g. the Occupation/Program name for a Roadmap Drawing.
 
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====Link this Content (Optional)====
 
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* Ideal for creating a hyperlink to an externally embedded Roadmap Drawing.
 
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* Copy and paste a URL address in the provided field. The footer content will become a hyperlink.
 
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* Click "Save" to return to the drawing canvas.
 
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<b>NOTE</b>: Unless manually deleted from the row, any content will stay in the footer notes row and made visible or hidden depending on whether this box is checked or not in the [[#Configure Rows & Cols|Configure Rows & Cols]] feature. <b>Hidden content will copy to new drawings or new versions.</b>
 
===Configure Rows & Cols===
===Configure Rows & Cols===
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''Warning'': Use caution - changes are saved automatically! Click "<b>Close</b>", or "<b>X</b>" on the pop-up window to return to the drawing.
 
[[Image:RowConfig.png|250px|right]]
[[Image:RowConfig.png|250px|right]]
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This feature allows you to '''preview changes''' to your table structure before you commit them to your drawing.
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* Click the "<b>X</b>" or [[Image:ConfigCancel.png]] button to close the pop-up window and return to the drawing without saving changes to your table.
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* Click the [[Image:ConfigSave.png]] button to close the pop-up window and save all configuration changes to your drawings table structure.
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====Rows in your Drawing====
====Rows in your Drawing====
* Click http://oregon.ctepathways.org/common/silk/table.png configure rows & cols from the ''TOOLS'' menu to add:
* Click http://oregon.ctepathways.org/common/silk/table.png configure rows & cols from the ''TOOLS'' menu to add:
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:* rows for additional grade years/terms (duplicates are allowed for additional content)
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:* rows for additional grade years (duplicates are allowed for additional content)
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:* rows for community college pre-requisite (above terms)
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:* blank or customized row titles for additional content (above or below grade years or terms).
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:* rows for course electives (below grade years/terms), and
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* The grey numbers in parenthesis next to the row title, for instance <b>(0)</b> or <b>(4)</b>, indicate how many table cells have content in them.
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:* blank rows at the bottom of the table for additional content.
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* The grey numbers in parenthesis next to the row name, for instance <b>(0)</b> or <b>(4)</b>, indicate how many table cells have content in them.
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=====How to Add New Rows=====
* Click http://oregon.ctepathways.org/common/silk/arrow_left.png to the left of the "Add Row" option to instantly add additional rows. The "Rows in your Drawing" section will update to display the selected change.
* Click http://oregon.ctepathways.org/common/silk/arrow_left.png to the left of the "Add Row" option to instantly add additional rows. The "Rows in your Drawing" section will update to display the selected change.
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* Click http://oregon.ctepathways.org/common/silk/cross.png to delete a row.
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:* To add a custom row title, type in the desired row name before clicking the green arrow
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* <b>Include header notes?</b> - click the checkbox to disable/enable
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::[[Image:HSAddCustomRow.png]]
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:* Terms (1 - 16) can be added in addition to, or in place of, grade year row options. Select the desired term from the drop-down menu before clicking the green arrow
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:: [[Image:CCAddTermRow.png]]
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:* To add an additional grade year row, select the desired year (1 - 6) from the drop-down menu and the desired term (summer, fall, winter, spring, summer) before clicking the green arrow
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:: [[Image:CCAddGradeRow.png]]
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:* To add a blank row, leave the field blank and click the green arrow
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:: [[Image:HSAddBlankRow.png]]
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=====How to Delete Rows=====
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* Click http://oregon.ctepathways.org/common/silk/cross.png to delete any undesired row.
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* ''Remember! If you accidentally delete a row that you don't mean to, click [[Image:ConfigCancel.png]] to exit the tool without saving changes, and simply return to the tool and start over.''
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=====Include header notes?=====
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* Click the checkbox to disable/enable
:* Unless manually deleted from the row, any existing content will stay in the header notes row and made visible or hidden depending on whether this box is checked or not. Hidden content will copy to new drawings or new versions.
:* Unless manually deleted from the row, any existing content will stay in the header notes row and made visible or hidden depending on whether this box is checked or not. Hidden content will copy to new drawings or new versions.
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* <b>Include footer notes?</b> - click the checkbox to disable/enable
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=====Include footer notes?=====
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* Click the checkbox to disable/enable
:* Unless manually deleted from the row, any existing content will stay in the footer notes row and made visible or hidden depending on whether this box is checked or not. Hidden content will copy to new drawings or new versions.
:* Unless manually deleted from the row, any existing content will stay in the footer notes row and made visible or hidden depending on whether this box is checked or not. Hidden content will copy to new drawings or new versions.
====Columns====
====Columns====
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* Click <b>Delete Last Column</b> to remove columns one at a time, starting far-right.
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* Click [[Image:ConfigDeleteColumn.png]] to remove columns one at a time, starting far-right.
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* Click <b>Add Column</b> to add columns one at a time, to the far-right side of the table.
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* Click [[Image:ConfigAddColumn.png]] to add columns one at a time, to the far-right side of the table.
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====Block Diagram====
====Block Diagram====
* All row and column changes are instantly reflected in the Block Diagram.
* All row and column changes are instantly reflected in the Block Diagram.
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* This feature allows you to '''preview changes''' to your table structure before you commit them to your drawing.
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* Click the "<b>X</b>" or [[Image:ConfigCancel.png]] button to close the pop-up window and return to the drawing without saving changes to your table.
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* Click the [[Image:ConfigSave.png]] button to close the pop-up window and save all configuration changes to your drawings table structure.
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''Warning'': Use caution - changes are saved automatically! Click "<b>Close</b>", or "<b>X</b>" on the pop-up window to return to the drawing.
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===[[POST Drawings - Headers & Footers]]===
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Click the above link to learn how to customize free type content (e.g. program overviews, prerequisites, links to published Roadmaps, disclosures, degree credit offerings) in the header and footer rows for your POST Drawings.
==Sample POST==
==Sample POST==
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Here is a screen shot of a completed <b>sample</b> POST Drawing for a Lane Community College:
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Here is a screen shot of a completed <b>sample</b> POST Drawing for a Pierce College:
: [[Image:CCPOST.png|650px]]
: [[Image:CCPOST.png|650px]]
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==Deleting Drawings==
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==[[Deleting Drawings]]==
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<b>There is no way to recover deleted drawings!</b> Click the above title link to learn more.
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<b>There is no way to recover deleted drawings!</b> Don't be hasty to clean-up or delete old versions of drawings. Take advantage of the version control this Web Tool provides to maintain an archival history of your POST Drawings.
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* <b>To delete an entire drawing</b>, including all of its versions:
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# Click http://oregon.ctepathways.org/common/silk/cog.png Drawing Properties on the drawing list or ''VERSIONS'' menu
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# Click http://oregon.ctepathways.org/common/silk/cross.png <b>Delete drawing and all versions</b> at the bottom of the page, and
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# Click <b>Yes</b> to confirm.
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''<b>CAUTION!</b> Deleting drawings in this manner will remove all versions. Please be careful! Deleting drawings will break any links from external web pages to that drawing. <b>There is no way to recover deleted drawings!</b>''
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===Deleting Drawing Versions===
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# <b>To delete a drawing version</b>, click http://oregon.ctepathways.org/common/silk/wrench.png Version Settings next to the drawing version on the drawing list
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# Click http://oregon.ctepathways.org/common/silk/cross.png <b>Delete this version</b> at the bottom of the page, and
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# Click <b>Yes</b> to confirm. That version number will no longer be available for future versions of that drawing.
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<b>If a drawing only has one version</b>
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# Click http://oregon.ctepathways.org/common/silk/cog.png Drawing Properties from the drawing list  or ''VERSIONS'' menu
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# Click http://oregon.ctepathways.org/common/silk/cross.png <b>Delete drawing and all versions</b> at the bottom of the page, and
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# Click <b>Yes</b> to confirm. A Drawing can't exist in the system without have 1 version associated with it.
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<b>If a drawing version is currently ''Published''</b>
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* The version cannot be deleted.
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* Copy the published version to a new version and click the http://oregon.ctepathways.org/common/silk/wrench.png Version Settings link on the old version to delete that version, <b>or</b>
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* Click http://oregon.ctepathways.org/common/silk/cog.png Drawing Properties from the drawing list  or ''VERSIONS'' menu to http://oregon.ctepathways.org/common/silk/cross.png <b>Delete drawing and all versions</b> (at the bottom of the page), and click <b>Yes</b> to confirm.
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==Lock This Version==
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* From the ''TOOLS'' menu, or http://oregon.ctepathways.org/common/silk/wrench.png Version Settings <b>Actions</b> menu, click http://oregon.ctepathways.org/common/silk/lock_open.png lock this version to prevent changes to a specific version.
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* This is ideal when you are collaborating on a drawing, or want to compare versions without the risk of making accidental changes, and you are not ready to “publish”.
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* The ''TOOLS'' and <b>Actions</b> menus will automatically update to show that this version is now http://oregon.ctepathways.org/common/silk/lock.png locked.
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* Copy it to a new version to make changes.
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* Or, click http://oregon.ctepathways.org/common/silk/report_go.png publish this version in the ''TOOLS'' menu if no more changes are required to publish it.
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==Copy This Version==
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From the ''TOOLS'' menu, click http://oregon.ctepathways.org/common/silk/page_copy.png copy this version. A pop-up window will appear.
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===Drawings at Your Organization===
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* Create a <b>New Version</b> to the existing drawing
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:* The next available version number will be added in your drawing list.
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* Create a <b>New Drawing</b> copies the existing drawing into an identical new drawing at your organization, and Version 1 will be created.
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:* Edit the new drawing name (Occupation/Program) before hitting “OK”.
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===Drawings at Another ''Like'' Organization===
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* ''<b>NOTE</b>: High School drawings cannot be copied to a Community College, and Community College drawings cannot be copied to a High School.''
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* A <b>New Drawing</b> will be created in your organization.
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:* Edit the new drawing name (Occupation/Program) before hitting “OK”.
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:* The drawing will be added to your drawings list and Version 1 will be created.
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=== Drawings at Affiliated High Schools===
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A Community College or Business Organization user can:
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* Create a <b>New Drawing</b> or <b>New Version</b> within that "Affiliated High School", or
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* Create a <b>New Drawing</b> at a different selected "Affiliated High School".
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:* Edit the new drawing name (Occupation/Program) before hitting “OK”.
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:* The drawing will be added to the designated Organization list of drawings and Version 1 will be created.
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:* The drawing canvas will refresh with the new version or drawing to begin editing content.
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''<b>NOTE</b>: If no new drawing name is provided, the original drawing name is used and the word “copy” is appended to the new drawing name by default.</b>
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==Print This Version==
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* From the ''TOOLS'' menu, click http://oregon.ctepathways.org/common/silk/printer.png print this version to render a POST Drawing for printing from the browser menu.
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* Set your browsers print settings to "print background images" so that legend symbols will print properly.
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<b>Setup Firefox</b>
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* Click <b>File → Page Setup...</b>
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* Make sure <b>Options - Print Background (colors & images)</b> is checked
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* Click <b>OK</b> to save
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<b>Setup IE7</b>
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* If you do not see your browser toolbar at the top of your browser window,
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  hit the ALT key (for PC) to make it visible.
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* Click <b>Tools → Internet Options</b>
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* Click the <b>Advanced</b> tab
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* Under Settings, scroll down to <b>Printing</b>
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* Make sure <b>Print background colors and images</b> is checked
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* Click <b>OK</b> to save
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* Select <b>File → print preview</b> to preview your drawing prior to printing, and to ensure it will fit to one (1) page.
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* Change the print size/scale from "Shrink to Fit" to a fixed percentage if the preview shows an undesired layout.
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===Print To PDF===
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* Users on Mac computers are able to print direct to PDF.
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* PC users are able to print to PDF if they have PDF writing software installed on their system.
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* Printing direct to PDF will not keep hyperlinks in your roadmap drawings "live".
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By emailing [mailto:helpdesk@ctepathways.org helpdesk@ctepathways.org] and requesting a PDF of your Roadmap, you are guaranteed to have a PDF document with active hyperlinks, keeping your Roadmap data accessible to all viewers.
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When submitting a request, please include your ''name'', ''school'', ''drawing title'' and ''version number''. We will provide a high-resolution PDF document by email.
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==Publish This Version==
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==[[Lock This Version]]==
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Published drawings are publicly accessible. If you are ready to embed, or link a POST drawing into a POST View, follow the instructions below. This will identify the drawing as ''published'', and lock it, preventing any further changes to that version.
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This feature is ideal when you are collaborating on a drawing, or want to compare versions without the risk of making accidental changes, and you are NOT ready to “publish”. Click the above title link to learn how!
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* Users are able to publish drawings within their organization only.
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* A drawing MUST be published in order to add it to a [[POST Views]].
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* Copy it to a new version to make changes. Public links to published drawings will always reference the currently published version!
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* Previously published versions can no longer be edited, however, they can be re-published.
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<b>To publish a drawing:</b>
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==[[Copy This Version]]==
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# Click http://oregon.ctepathways.org/common/silk/report_go.png publish this version from the ''TOOLS'' menu
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For copying existing drawings as new versions or as templates for new drawings. Click the above title link to learn more!
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# You will be taken to the http://oregon.ctepathways.org/common/silk/cog.png Drawing Properties page, and the version published will be highlighted and stamped as "(Published)".
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# Once published, a drawing can be added to a [[POST Views|POST View]].
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----
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==[[POST Drawings - Print This Version|Print This Version]]==
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Click the above link to learn how to render a printer-friendly version of your POST Drawing from your browsers print menu.
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For tutorials on how to embed POST Views into public websites, click here: [[Embedding Roadmaps & POST Views]]
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==[[Print To PDF]]==
 +
PDF documents are now automatically generated on the Web Tool server and always render the currently published version of your Roadmap Drawing, just like the HTML Links do. Click the above link to learn more!
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==Unpublish This Version==
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==[[Publish This Version]]==
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Ideal for test drawings, drawings that users don't want included accidentally in POST Views, or programs that are no longer being offered, but should not be deleted.
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Published drawings are publicly accessible. If you are ready to embed or link to a drawing in a public website, click the above link to learn more!
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* Users are able to unpublish drawings within their organization only.
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* Public links to published drawings will return <b>''drawing not found''</b>
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* Unpublished drawings cannot be edited. Copy it to a new version to make changes.
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* New versions that are published will be instantly accessible through shared published links.
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* Previously published versions can no longer be edited, however, they can be re-published.
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<b>To un-publish a drawing:</b>
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==[[Unpublish This Version]]==
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# Click http://oregon.ctepathways.org/common/silk/report_go.png unpublish this version from the ''TOOLS'' menu on the drawing canvas (view/edit mode).
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Ideal for test drawings, POST Drawings that users don't want accidentally included in POST Views or in other public websites, and for programs that are no longer being offered, but should not be deleted. Click the above title link to learn how!
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# You will be taken to the http://oregon.ctepathways.org/common/silk/cog.png Drawing Properties page, and the version previously published will <b>no longer</b> be highlighted and stamped as "(Published)".
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Current revision as of 08:39, 21 December 2012

Due to browser compatibility issues, please use the latest version of Google Chrome or FireFox when using the Career Pathways Roadmap Web Tool.


Contents

POST Drawing List

Click the above link to learn about navigating the drawing list and utilizing dynamic filter box tools to browse drawings created by all organizations in the Web Tool.

Drawing Properties

Here you have access to detailed information and properties settings about each POST drawing, as a whole - inclusive of all versions created for that drawing.

Version Settings

Here you have access to detailed information and properties settings specific to each Roadmap or POST Drawing version. Click the above link to access Version Notes and HTML and PDF links that will always point to each specific version.

Adding a New Drawing

Each drawing must have a unique Occupation/Program name. The Web Tool stores and references each drawing by organization abbreviation and drawing Occupation/Program name.

  1. Click Image:AddCCPathway.png at the top of the drawing list to create a new POST Drawing for your Organization, or
  2. Click Image:AddHSProgram.png at the top of the drawing list to create a POST Drawing for an "Affiliated High School" (a High School in your local network).
  3. Type a short and descriptive Occupation/Program title for your drawing, such as "Business", "Construction", or "Accounting".
    • Please do not add your organization's abbreviation to the title. It is automatically added by default.
  4. Your Organization name is confirmed below.
  5. Click Image:Create.png
  6. Your new drawing and Version 1 has now been created. You are now viewing the drawing canvas to start editing your POST Drawing.
    • Your organization abbreviation, the Career Pathways logo, and drawing title are automatically placed in a title bar at the top of the drawing canvas. These are fixed.

Importing a POST Drawings from Excel

Click the above link to learn about using this feature to import Plan of Study Templates that have been completed in Excel. Download the Excel (.XLS) template to help with formatting data for importing.

Renaming POST Drawings

Click the above link to learn how to rename your POST Drawings.

TOOLS Orientation

  • View the sidebar HELP menu to the left of the drawing canvas for a complete list of features.
  • Table cells, that appear yellow when hovered over can be edited.
  • Click to edit cell content in pop-up windows.
  • Right-click table cells for a menu of quick editing options.

Table Row Content (two options)

Radio Button #1 - Course Information

  • Presents course information in a pre-formatted content in your table.
  • IN DEVELOPMENT: Content added here will display as a automatically generated hyperlink. When clicked a pop-up box will provide end-users with course descriptions directly from your community college database.

Radio Button #2 - Course Content

  • A WYSIWYG (What You See Is What You Get) editor allows for text entry and basic formatting, including the ability to add multiple hyperlinks and spell-check, and for the HTML savvy, an HTML editor for customized CSS styles.


  • Selected legend symbols will automatically display in a legend under the table. Click F5 to refresh your screen to see changes to the current version.

Degree Options (right-side vertical column)

  • Using your mouse to highlight the degree table cell in yellow, click to select the appropriate degree option from a pre-determined list.
Community College POST Drawing
High School POST Drawing

High School Column Headings (override defaults)

  • Click on the desired column header, when it is highlighted in yellow, to edit the description in a pop-up window.
  • Change the text in the field provided, as desired, and click "Save" or hit ENTER on your keyboard to save and return to the drawing.
Image:HSHeader.png
  • Defaults to high school column heading can be permanently changed by High School Administrative users only. Refer to High School Settings for more information. Changes affect only NEW drawings.

Quick Editing Options

  • To easily move content, click, drag-and-drop content from one cell to another.
  1. Click the text, and begin dragging.
  2. The original table cell will remain highlighted in yellow. The text will move with your mouse and appear grey in a floating box.
  3. Drop the text into the desired empty cell. All content, including hyperlinks and selected legend symbols, will move with this feature.

Right-click table cells to:

Cut

  • Select cut.png Cut from the menu. Content is cut from the cell.
  • Right-click any cell (blank or with existing content) to paste the cut content.

Copy

  • Select page_white_copy.png Copy to duplicate content. Content will remain in original cell copied.
  • Right-click any cell (blank or with existing content) to paste the copied content.

Paste

  • Select page_white_paste.png Paste to paste cut or copied cell content.
  • Right-click any cell (blank or with existing content) to paste content.

Clear

  • Select page_white_delete.png Clear to delete cell content without opening the content pop-up window.

Configure Rows & Cols

This feature allows you to preview changes to your table structure before you commit them to your drawing.

  • Click the "X" or Image:ConfigCancel.png button to close the pop-up window and return to the drawing without saving changes to your table.
  • Click the Image:ConfigSave.png button to close the pop-up window and save all configuration changes to your drawings table structure.

Rows in your Drawing

  • Click table.png configure rows & cols from the TOOLS menu to add:
  • rows for additional grade years (duplicates are allowed for additional content)
  • blank or customized row titles for additional content (above or below grade years or terms).
  • The grey numbers in parenthesis next to the row title, for instance (0) or (4), indicate how many table cells have content in them.
How to Add New Rows
  • Click arrow_left.png to the left of the "Add Row" option to instantly add additional rows. The "Rows in your Drawing" section will update to display the selected change.
  • To add a custom row title, type in the desired row name before clicking the green arrow
Image:HSAddCustomRow.png
  • Terms (1 - 16) can be added in addition to, or in place of, grade year row options. Select the desired term from the drop-down menu before clicking the green arrow
Image:CCAddTermRow.png
  • To add an additional grade year row, select the desired year (1 - 6) from the drop-down menu and the desired term (summer, fall, winter, spring, summer) before clicking the green arrow
Image:CCAddGradeRow.png
  • To add a blank row, leave the field blank and click the green arrow
Image:HSAddBlankRow.png
How to Delete Rows
  • Click cross.png to delete any undesired row.
  • Remember! If you accidentally delete a row that you don't mean to, click Image:ConfigCancel.png to exit the tool without saving changes, and simply return to the tool and start over.
Include header notes?
  • Click the checkbox to disable/enable
  • Unless manually deleted from the row, any existing content will stay in the header notes row and made visible or hidden depending on whether this box is checked or not. Hidden content will copy to new drawings or new versions.
Include footer notes?
  • Click the checkbox to disable/enable
  • Unless manually deleted from the row, any existing content will stay in the footer notes row and made visible or hidden depending on whether this box is checked or not. Hidden content will copy to new drawings or new versions.

Columns

  • Click Image:ConfigDeleteColumn.png to remove columns one at a time, starting far-right.
  • Click Image:ConfigAddColumn.png to add columns one at a time, to the far-right side of the table.

Block Diagram

  • All row and column changes are instantly reflected in the Block Diagram.
  • This feature allows you to preview changes to your table structure before you commit them to your drawing.
  • Click the "X" or Image:ConfigCancel.png button to close the pop-up window and return to the drawing without saving changes to your table.
  • Click the Image:ConfigSave.png button to close the pop-up window and save all configuration changes to your drawings table structure.

POST Drawings - Headers & Footers

Click the above link to learn how to customize free type content (e.g. program overviews, prerequisites, links to published Roadmaps, disclosures, degree credit offerings) in the header and footer rows for your POST Drawings.

Sample POST

Here is a screen shot of a completed sample POST Drawing for a Pierce College:

Deleting Drawings

There is no way to recover deleted drawings! Click the above title link to learn more.

Lock This Version

This feature is ideal when you are collaborating on a drawing, or want to compare versions without the risk of making accidental changes, and you are NOT ready to “publish”. Click the above title link to learn how!

Copy This Version

For copying existing drawings as new versions or as templates for new drawings. Click the above title link to learn more!

Print This Version

Click the above link to learn how to render a printer-friendly version of your POST Drawing from your browsers print menu.

Print To PDF

PDF documents are now automatically generated on the Web Tool server and always render the currently published version of your Roadmap Drawing, just like the HTML Links do. Click the above link to learn more!

Publish This Version

Published drawings are publicly accessible. If you are ready to embed or link to a drawing in a public website, click the above link to learn more!

Unpublish This Version

Ideal for test drawings, POST Drawings that users don't want accidentally included in POST Views or in other public websites, and for programs that are no longer being offered, but should not be deleted. Click the above title link to learn how!